Navigating within Word Documents with Keybboard Shortcuts

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END

To the end of a line

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HOME

To the beginning of a line

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CTRL+ARROW LEFT

One word to the left

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CTRL+ARROW RIGHT

One word to the right

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CTRL+ARROW UP

One paragraph up

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CTRL+ARROW DOWN

One paragraph down

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ARROW RIGHT

One character to the right

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ARROW left

One character to the left

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ARROW UP

Up one line

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ARROW DOWN

Down one line

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TAB

One cell to the right (in a table)

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SHIFT+TAB

One cell to the left (in a table)

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PAGE UP

Up one screen (scrolling)

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PAGE DOWN

Down one screen (scrolling)

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CTRL+PAGE DOWN

To the top of the next page

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CTRL+PAGE UP

To the top of the previous page

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ALT+CTRL+PAGE UP

To the top of the window

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ALT+CTRL+PAGE DOWN

To the end of the window

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CTRL+END

To the end of a document

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CTRL+HOME

To the beginning of a document

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SHIFT+F5

To a previous revision (change to the document)

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SHIFT+F5

After opening a document to the location it was in when the document was last closed

Word Keyboard Shortcuts for Formatting Word dcouments

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CTRL+B

Apply bold formatting

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CTRL+U

Apply an underline

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CTRL+I

Apply italic formatting

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CTRL+SHIFT+K

Format letters as small capitals

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CTRL+SHIFT+W

Underline words but not spaces

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CTRL+SHIFT+D

Double-underline text

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CTRL+SHIFT+A

Format letters as all capitals. Pressing it again reverses it.

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CTRL+SHIFT+F

Change the ffont

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CTRL+SHIFT+P

Change the font size

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CTRL+SHIFT+C

Copy formatting from text

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CTRL+SHIFT+V

Apply copied formatting to text

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CTRL+SHIFT+>

Increase the font size

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CTRL+SHIFT+<

Decrease the font size

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CTRL+]

Increase the font size by 1 point

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CTRL+[

Decrease the font size by 1 point

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CTRL+D

Change the formatting of characters (Menu: Format - Font)

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SHIFT+F3

Change the case of letters (all upper, all lower or mixed)

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CTRL+=

Apply subscript formatting (+ and = should be on the same key)

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CTRL+SHIFT++

Apply superscript formatting (+ and = should be on the same key)

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CTRL+SHIFT+*

Display nonprinting characters

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CTRL+SPACEBAR

Remove manual character formatting.

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CTRL+SHIFT+Q

Change the selection to the Symbol font

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SHIFT+F1

Review text formatting

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CTRL+SHIFT+C

Copy formats

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CTRL+SHIFT+V

Paste formats

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CTRL+1

Single-space lines

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CTRL+2

Double-space lines

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CTRL+5

Set 1.5-line spacing

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CTRL+0

Add or remove one line space preceding a paragraph

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CTRL+E

Center a paragraph

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CTRL+J

Justify a paragraph

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CTRL+L

Left align a paragraph

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CTRL+R

Right align a paragraph

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CTRL+M

Indent a paragraph from the left

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CTRL+SHIFT+M

Remove a paragraph indent from the left

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CTRL+T

Create a hanging indent

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CTRL+SHIFT+T

Reduce a hanging indent

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CTRL+Q

Remove paragraph formatting

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CTRL+SHIFT+S

Apply a style

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ALT+CTRL+K

Start AutoFormat

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CTRL+SHIFT+N

Apply the Normal style

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ALT+CTRL+1

Apply the Heading 1 style

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ALT+CTRL+2

Apply the Heading 2 style

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ALT+CTRL+3

Apply the Heading 3 style

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CTRL+SHIFT+L

Apply the List style

Working with Word Dialog Boxes in Word (e.g. Open Document)

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CTRL+O or CTRL+F12

Display the Open dialog box

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F12

Display the Save As dialog box

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TAB

Move forward between options or areas in the dialog box

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SHIFT+TAB

Move forward between options or areas in the dialog box

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F4 or ALT+I

Open the Look in or Save in list

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ALT+1

Go to the previous folder

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ALT+2

Open the folder up one level from the open folder (reach the same effect by pressing BACKSPACE after pressing SHIFT+TAB to move the focus to the directory tree)

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ALT+4

Delete the selected folder or file (Delete button)

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ALT+5

Create a new subfolder in the open folder (Create New Folder button)

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ALT+6

Switch between List, Details, Properties Preview Thumbnails, Tiles and Icons views (click the arrow next to Views)

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ALT+7 or ALT+L

Show the Tools menu (Tools button).

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SHIFT+F10

Simulates right mouse button

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HOME

Move to the beginning of the entry.

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END

Move to the end of the entry.

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ARROW LEFT or ARROW RIGHT

Move one character to the left or right.

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CTRL+ARROW LEFT

Move one word to the left.

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CTRL+ARROW RIGHT

Move one word to the right.

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SHIFT+ARROW LEFT

Select or unselect one character to the left.

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SHIFT+ARROW RIGHT

Select or unselect one character to the right.

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CTRL+SHIFT+ARROW LEFT

Select or unselect one word to the left.

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CTRL+SHIFT+ARROW RIGHT

Select or unselect one word to the right.

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SHIFT+HOME

Select from the insertion point to the beginning of the entry.

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SHIFT+END

Select from the insertion point to the end of the entry.

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F5

Update the files visible in the Open or Save As dialog box (File menu)

Working with the Word Help Task Pane using Keyboard Shortcuts

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F1

Display the Help task pane

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F6

Switch between the Help task pane and the Word Work Area

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TAB

Select the next item in the Help task pane

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SHIFT+TAB

Select the previous item in the Help task pane

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ENTER

Perform the action for the selected item

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ARROW DOWN, ARROW UP

In a table of contentsselect the next and previous item

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ARROW RIGHT, ARROW LEFT

In a table of contentsexpand and collapse the selected item respectively

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ALT+ARROW LEFT

Move back to the previous task pane

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ALT+ARROW RIGHT

Move forward to the next task pane

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CTRL+SPACEBAR

Open the menu of task panes

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CTRL+F1

Close and reopen the current task pane

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ARROW RIGHT

Expand a +/- list

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ARROW LEFT

Collapse a +/- list

Create, view and save Word documents with Shortcuts

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CTRL+N

Create a new document of the same type as the current or most recent document

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CTRL+O

Open a document

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CTRL+W

Close a document

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ALT+CTRL+S

Split the document window

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ALT+SHIFT+C

Remove the document window split

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CTRL+S

Save a document

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CTRL+F

Find text

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ALT+CTRL+Y

Repeat find (after closing Find and Replace window)

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CTRL+H

Replace text

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CTRL+G

Go to a page

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ALT+CTRL+Z

Switch between documents or sections of a document

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ESC

Cancel an action

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CTRL+Z

Undo an action

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CTRL+Y

Redo or repeat an action

Working with the Word Help Window using Keyboard Shortcuts

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TAB

Select the next hidden text or hyperlink or Show All or Hide All at the top of a topic

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SHIFT+TAB

Select the previous item

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ENTER

Perform the action for the selected item

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ALT+ARROW LEFT

Move back to the previous Help topic

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ALT+ARROW RIGHT

Move forward to the next Help topic

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CONTROL+P

Print the current Help topic

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ARROW UP, ARROW DOWN

Scroll small amounts up and down

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PAGE UP, PAGE DOWN

Scroll larger amounts up and down

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ALT+U

Change the Help window from being separate from (untiled) to connected to (tiled) Word

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SHIFT+F10

Simulates right mouse button

Working with the Word Outline view

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ALT+SHIFT+ARROW LEFT

Promote a paragraph

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ALT+SHIFT+ARROW RIGHT

Demote a paragraph

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CTRL+SHIFT+N

Demote to body text

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ALT+SHIFT+ARROW UP

Move selected paragraphs up

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ALT+SHIFT+ARROW DOWN

Move selected paragraphs down

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ALT+SHIFT++

Expand text under a heading

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ALT+SHIFT+-

Collapse text under a heading

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ALT+SHIFT+A

Expand or collapse all text or headings

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/ on numeric keypad

Hide or display character formatting

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ALT+SHIFT+L

Show the first line of body text or all body text

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ALT+SHIFT+1

Show all headings with the Heading 1 style

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CTRL+TAB

Insert a tab character

Change View in Word with Keyboard Shortcuts

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ALT+CTRL+P

Switch to print layout view

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ALT+CTRL+O

Switch to outline view

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ALT+CTRL+N

Switch to normal view

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ALT+R

Switch to Reading View

Access and use menus and toolbars in Word 2003

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F10 or ALT

Select the menu

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CTRL+TAB or CTRL+SHIFT+TAB

Select a task pane or toolbar after pressing F10 or ALT to select the menu bar

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TAB or SHIFT+TAB

Select the next or previous button or menu after pressing F10 or ALT

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ENTER

Open the selected menu or perform the action for the selected button or command

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SHIFT+F10

Simulates right mouse button

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ALT+SPACEBAR

Display the title bar shortcut menu

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ARROW KEYS

Navigate in menu after pressing F10 or ALT

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HOME or END

Select the first or last command on the menu or submenu

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ESC

Close an open menu When a submenu is open close only the submenu

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SHIFT+ARROW DOWN

Open the selected menu

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CTRL+ARROW DOWN

When a shortened menu is opendisplay the full set of commands

Working with Word 2003 Task Panes

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CTRL+F1

Open the task pane or hide the current task pane

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F6

Move to a task pane from another pane in the program window (You may need to press F6 more than once)

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CTRL+TAB

When a menu or toolbar is active, move to a task pane (You may need to press CTRL+TAB more than once)

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CTRL+SPACEBAR

Open the menu of task panes

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ALT+HOME

Go to the Getting Started task pane

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ALT+ARROW LEFT

Reverse the sequence of task panes you opened

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ALT+ARROW RIGHT

Repeat the sequence of task panes you opened

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ESC

Close a menu if one is currently open or go back to the document

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TAB or SHIFT+TAB

When a task pane is active select the next or previous option in the task pane

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ARROW DOWN or ARROW UP

Move among choices in a selected submenu or move among certain options in a group of options

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SPACEBAR or ENTER

Open the selected menu or perform the action assigned to the selected button

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SHIFT+F10

Open a shortcut menu in a document

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HOME or END

When a menu or submenu is visible select the first or last command on the menu or submenu

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PAGE UP or PAGE DOWN

Scroll up or down in the selected gallery list

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CTRL+ARROW RIGHT

Expand collapsible item in the gallery list

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CTRL+ARROW LEFT

Collapse a collapsible item in the gallery list

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CTRL+HOME or CTRL+END

Move to the top or bottom of the selected gallery list

Insert special characters

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CTRL+F9

Insert a field

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SHIFT+ENTER

Insert a line break

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CTRL+ENTER

Insert a page break

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CTRL+SHIFT+ENTER

Insert a section break

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CTRL+SHIFT+SPACEBAR

Insert a nonbreaking space

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ALT+CTRL+C

Insert the copyright symbol

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ALT+CTRL+R

Insert the registered trademark symbol

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ALT+CTRL+T

Insert the trademark symbol

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ALT+CTRL+.

Insert an ellipsis

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Number and ALT+X

Insert characters by using Unicode character code For example type 20AC in a regular word document, then press ALT+X

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ALT+Number on numeric keyboard

Insert ANSI character for the specified ANSI (decimal) character code For example hold ALT key and press 0128 on the numeric keypad to show Euro Symbol

Working with Word Dialog Boxes

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ALT+F6

Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior

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TAB

Move to the next option or option group

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SHIFT+TAB

Move to the previous option or option group

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CTRL+TAB

Switch to the next tab in a dialog box

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CTRL+SHIFT+TAB

Switch to the previous tab in a dialog box

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ARROW KEYS

Move between options in an open drop-down list or between options in a group of options

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SPACEBAR

Perform the action assigned to the selected button

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ALT+LETTER

Select the underlined option

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ALT+ARROW DOWN

Open a selected drop-down list

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ESC

Close a selected drop-down list

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ENTER

Run the selected command

Delete text and graphics with Shortcuts

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BACKSPACE

Delete one character to the left

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CTRL+BACKSPACE

Delete one word to the left

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DELETE

Delete one character to the right

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CTRL+DELETE

Delete one word to the right

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CTRL+X

Cut selected text to the Office Clipboard

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CTRL+Z

Undo the last action

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CTRL+F3

Cut to the Spike

Copy and move text and graphics

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CTRL+C

Copy text or graphics

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F2 then ENTER

F2 move the insertion point and press ENTER moves text or graphics

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ALT+F3

Create AutoText

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CTRL+V

Paste the Office Clipboard contents

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CTRL+SHIFT+F3

Paste the Spike

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ALT+SHIFT+R

Copy the header or footer used in the previous section of the document

Using Word Keyboard for selecting Text

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SHIFT

Select text by holding down SHIFT and pressing the key that moves the insertion point

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CTRL

Select multiple areas that aren not next to each other After making your first selectionhold down CTRLand then select any other items you want

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F8

Turn extend selection mode on. Then use for example ARROW KEYS to extend selection

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SHIFT+F8

Reduce the size of a selection

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ESC

Turn extend mode off

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SHIFT+ARROW RIGHT

Extend selection one character to the right

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SHIFT+ARROW LEFT

Extend selection one character to the left

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CTRL+SHIFT+ARROW RIGHT

Extend selection to the end of a word

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CTRL+SHIFT+ARROW LEFT

Extend selection to the beginning of a word

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SHIFT+END

Extend selection o the end of a line

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SHIFT+HOME

Extend selection o the beginning of a line

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SHIFT+ARROW DOWN

Extend selection one line down

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SHIFT+ARROW UP

Extend selection one line up

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CTRL+SHIFT+ARROW DOWN

Extend selection to the end of a paragraph

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CTRL+SHIFT+ARROW UP

Extend selection to the beginning of a paragraph

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SHIFT+PAGE DOWN

Extend selection one screen down

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SHIFT+PAGE UP

Extend selection one screen up

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CTRL+SHIFT+HOME

Extend selection to the beginning of a document

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CTRL+SHIFT+END

Extend selection to the end of a document

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ALT+CTRL+SHIFT+ PAGE DOWN

Extend selection to end of a window

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CTRL+A

Select the the entire document

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CTRL+SHIFT+F8

And then use the arrow keys: Select a vertical block of text. Press ESC to cancel selection mode

Working with Word Tables with Keyboard Shortcuts

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TAB

Jump/ Select the next cells contents

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SHIFT+TAB

Jump/ Select the preceding cells contents

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SHIFT+ARROW KEYS

Hold down SHIFT and press an arrow key repeatedly extends a selection to adjacent cells

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ALT+5 on the numeric keypad

Select an entire table (with NUM LOCK off)

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ALT+HOME

Jump to first cell in a row

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ALT+END

Jump to last cell in a row

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ALT+PAGE UP

Jump to first cell in a column

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ALT+PAGE DOWN

Jump to last cell in a column

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ARROW UP

Go to previous row

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ARROW DOWN

Go to next row

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ENTER

New paragraphs in a cell

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CTRL+TAB

Tab characters in a cell

Other frequent Word Shortcuts

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CTRL+P

Print a document

243

ALT+CTRL+M

Insert a comment

244

CTRL+SHIFT+E

Turn track changes on or off

245

ALT+CTRL+F

Insert a footnote

246

ALT+CTRL+D

Insert an endnote